Dr. Taha Memorial Academy

Dr. Taha Memorial Academy ("DTMA", "we", "us", or "our") is committed to protecting the privacy of our students, parents, guardians, faculty, and website/mobile app visitors. This Privacy Policy details our data collection, storage, protection, and disclosure practices in accordance with the **Digital Personal Data Protection (DPDP) Act, 2023** of India, as well as the listing guidelines for the Google Play Store.

By accessing our website (https://drtma.in) or using the DTMA Mobile Application (APK/App), you consent to the data collection and usage practices outlined in this policy.

1. Personal Data We Collect

We collect personal data to facilitate admission, academic management, school operations, communication, and attendance tracking. This includes:

• Student Information: Full name, date of birth, gender, class/grade, permanent address, birth certificate copies, and Aadhar card details.
• Parent or Guardian Information: Full name, relationship to student, mobile number, email address, signature, and Aadhar card details.
• Contact & Query Information: Phone numbers, email addresses, and location data submitted via contact or admission forms.
• Technical & App Data: IP addresses, browser types, device information, IP-based location data, and precise GPS coordinates (specifically requested and verified during the admission query process to confirm residency boundaries).

2. Children's Privacy (Under 18 Years)

As an educational institution, we process personal data related to children (students under 18). Under the DPDP Act 2023, we only collect and process such data with the explicit and verifiable consent of the child’s parent or lawful guardian. Parents/guardians provide this consent through our online or physical admission forms (including checkbox declarations). We do not engage in tracking, behavioral monitoring, or targeted advertising directed at children.

3. How We Use Your Data

We use the collected information for the following specific and legitimate purposes:

• Processing and evaluating admissions and re-admission requests.
• Maintaining academic and student registry records.
• Sending crucial alerts regarding admissions, exams, admit cards, fees, and holiday schedules.
• Ensuring app compliance and security (e.g., verifying user location for local school transit or zone checking).
• Analyzing website traffic and enhancing user experience using analytics.

4. Web Analytics and Cookies

We use website analytics tools, specifically Google Analytics (Measurement ID: G-019E271ZD7), to track website traffic, user engagement, and page views. These tools use "cookies" (small text files saved on your device) to collect standard internet log and visitor behavior information in an anonymous form. You can control cookie preferences directly through your browser settings.

5. Data Storage and Protection

We implement robust technical and organizational security measures to protect your personal data:

• Authentication: Secure user login is managed using Firebase Authentication, protecting credentials from unauthorized access.
• Data Transfer: All data is transmitted securely over HTTPS using Secure Sockets Layer (SSL) encryption.
• Storage: Structured data (such as admission query details) is synced securely with Google Sheets and Firebase services, protected by strict Firestore rules and access permissions.
• We do not sell, rent, or trade your personal data to any third-party marketing companies.

6. Your Rights Under DPDP Act 2023

As a data principal (or parent/guardian representing a minor), you hold the following rights under the DPDP Act 2023:

• Right to Access: The right to obtain a summary of personal data being processed by us and the processing activities.
• Right to Correction & Erasure: The right to correct inaccuracies, update information, or request the erasure of personal data that is no longer necessary for the purpose it was collected (subject to statutory school record retention requirements).
• Right to Withdraw Consent: The right to withdraw consent at any time.
• Right to Grievance Redressal: The right to register a grievance with us regarding any compliance issue.

To exercise any of these rights, please submit a request on our Data Deletion Request Page or contact our Grievance Officer.

7. Retention of Data

We retain your personal data only as long as necessary to fulfill the educational services and operational requirements of the school, or as required by applicable laws and regulations in India regarding school record-keeping.

8. Changes to this Privacy Policy

We may update our Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically.

9. Contact and Grievance Details

If you have any questions, concerns, or grievances regarding this Privacy Policy or our data handling practices, please contact us:

Dr. Taha Memorial Academy (DTMA)
Tajpur, Samastipur, Bihar - 848130, India
Email: drtma.edu@gmail.com
Phone: +91 97095 03690